Funding Management

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Funding Management

Many funding bodies support private and public companies as well as local authorities in implementing individual projects by providing financial assistance. To pursue important economic goals such as growth and employment, the EU, the federal government and the federal states provide funding through a variety of special support programs with different priorities. The recipients of these subsidies use the grants and loans provided to achieve their economic and social goals and to finance investments and projects that they would not have been able to implement with their own resources. 

The subsidies can be used to finance investments, operating resources, personnel, research and development or other specific purposes. In view of the current challenges in the field of energy and support for the competitiveness of companies, there are a wide variety of funding opportunities that address the issues of energy and resource efficiency, climate protection and sustainability, infrastructure, research and development. 

The success of a funding project depends heavily on its management. A well-thought-out funding application and effective project structures are essential. Likewise, the funding requirements must never be lost sight of. We support you from the start to the completion of your project with our expertise and experience.

René Friese, Director, Public institutions

Whether it's research grants, Horizon Europe or national climate protection initiatives, funding recipients are initially faced with the challenge of creating their own implementation structures, managing the relevant projects and ensuring that the measures are carried out properly. The same applies to funding providers when developing funding programs.

 

Our approach: comprehensive service for funding recipients and providers

With our integrated range of services from a single source, we support you in your specific subsidy management. We take a holistic approach and offer services tailored to the respective players based on their different requirements.

To obtain funding, we work with you to develop a project tailored to the desired funding. We contribute our experience from comparable funding projects to the cost and financing planning. Finally, we prepare the funding application with the necessary attachments and support you in case of queries from the funding provider.

We support you in establishing a project organization that complies with funding requirements by developing proposals for project management (e.g. through project manuals and guidelines), setting up the accounting, budgetary and technical framework conditions, and advising on the design of service relationships with external project partners.

BDO supports you in setting up and operating a project controlling system, for example by developing target and indicator systems and continuously monitoring target progress using an internal reporting system, which can also be used for the various documentation requirements vis-à-vis the funding bodies.

Our experts relieve you of the task of complying with documentation and reporting requirements by, for example, taking over budget monitoring, preparing fund calls/fund requests, compiling the necessary factual reports for funders, clarifying any questions regarding fund accounting, setting up audit-proof project documentation and providing support in preparing for audits by various auditing bodies.

Our offer for grant recipients

With our knowledge of the funding landscape, we analyse which areas of responsibility and project ideas within your organization are potentially eligible for funding. We research the funding opportunities that are suitable for your (investment) project and, by evaluating the respective funding conditions, provide you with the basis for deciding on the most promising funding program.

  • Analysis of funding potential 
  • Identification and evaluation of suitable funding programs 
  • Development of project ideas/outlines 
  • Investigation of tax law issues 
  • (Management of) development of integrated implementation concepts 
  • Establishment of project consortia and partnerships

There are extensive formal requirements to be observed when applying. In addition to compiling the documents to be submitted to the fund provider, we relieve you of the often time-consuming task of preparing funds applications. We draw up the necessary work plans (time/action plans) as well as cost and financing plans. We advise you on issues relating to state aid law and support you in your communication with the funding provider.

  • Advice on state aid law (e.g. de minimis, DAWI, PIT/MEOT)
  • Advice on public procurement law
  • Preparation of funding applications
  • Communication with the funding provider
  • Review of requirements and conditions in approval notices
  • Establishment of funding-compliant organizational/governance structures

To manage your funding project efficiently, we offer tried-and-tested methods and tools that allow you to keep track of your project's progress and goal achievement.

  • Setting up monitoring and controlling systems 
  • Implementation monitoring and implementation support 
  • Project coordination 
  • Risk management and change management 
  • Funding controlling 

The approval of funds is linked to specific proof of the use of funds, which is comprehensively checked by the fund provider. We support you in creating audit-proof documentation by showing you the necessary contents of a proper project file and assisting you in providing proof of use.

  • Creation of audit-proof documentation 
  • Assistance in providing proof of use 
  • Support with fund requests/proof of use 
  • Implementation of first-level controls 

After completion of your funded project, further checks will be carried out by various auditing bodies. We will prepare you thoroughly for such audits and accompany you personally on site. If controversial queries arise on the part of the funding agency, we will advise you at any time in a solution-oriented manner.

  • Support during checks by auditing bodies
  • Support in defending against recovery claims by funding agencies
  • Legal advice on the exploitation of project results
  • Compliance audit of IT systems for funding-compliant archiving

Our services for funding agencies

We offer legal advice on registering your aid schemes with the European Commission, assist you with the notification process and support you in your correspondence with the European Commission in connection with the implementation of aid measures (e.g. in the form of annual reports), including any recovery procedures.

  • Support with notifications to the European Commission 
  • Support with setting up management and control systems 
  • Certification audits for management and audit authorities 
  • Support with defining the audit strategy/paths

We assess the state aid relevance of individual funding measures on your behalf and, if necessary, support you in notifying individual aid measures to the European Commission.

  • State Aid Advisory Services
  • Quality reviews of ERDF major projects

We support you in the implementation of your funding programs through effective monitoring and (with the support of our cooperation partner) through ongoing evaluation of program progress.

  • Monitoring and evaluation of funding programs to provide accompanying support to managing authorities
  • Review of the functioning of the internal control system (ICS)

We simplify administrative audits for you by conducting preliminary checks on funding requests as part of first-level controls and issuing a recommendation or audit opinion.

  • Auditing funding requests/interim statements of use (first-level controls) 
  • Conducting statements of use audits (second-level controls) 
  • Audits on behalf of the European Commission (third-level controls) 

We offer legal advice on your claims for reimbursement from funding recipients as well as on settlement disputes with the European Commission.

  • Support during audits by the European Commission
  • Legal advice on claims for reimbursement from funding recipients
  • Legal advice on settlement disputes with the European Commission

Our specialists from all areas relevant to funding (auditing, tax consulting, legal consulting, management consulting, technical and environmental consulting) have many years of practical experience in handling EU, federal and state funding. With our expertise, we can put together a tailor-made service package for you in line with your project objectives and your individual support needs.

Whether you are a recipient or provider of subsidies, we will identify your specific needs and requirements in a personal consultation and work with you to define the necessary services.

Get in touch with us!

Contact us!

René Friese

René Friese

Managing director BDO Technik- und Umweltconsulting GmbH, Director, Public Business Consulting
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Dr. Martin Reinert

Dr. Martin Reinert

Senior Consultant, Advisory, Public Business Consulting
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